I always encourage admins to be informed. Know what is going on in the world in whatever field you work in. Know what is going on with others that hold jobs similar to you. Know what is going on in the news. One of the easiest ways you can do this is with Google Alerts and they are very simple to set up.
First, think of some terms that you might search for to find out what is going on in the world. Perhaps you work at a market research company (or it could be anything else but I’ll use market research as an example) and you want to know about new innovations in market research. So what do you type into the search bar? How about “market research innovations”? or “innovations in market research” or “market research technology”. Just a couple examples for you there but think creatively and come up with your own.
Now, you should do a search. When you first type it into the search browser you’re just going to get a bunch of general results but you want good stuff, the newest information. So, look at the top of your page and you’ll see several links up there, one of which is News. Click on that link and you’ll get all the most recent relevant topics. Now get your alerts set up…
Scroll to the bottom of the page and you’ll see links like those on the right ->
The first one will set you up with news alerts or you can change it to blogs, videos, etc. or even comprehensive. Choose between “as it happens”, “daily” or “weekly” – whichever works best for you. I prefer weekly because I don’t usually have the time to read them all daily but on a weekly basis, I can handle that.
If you keep up to date with industry topics you’ll always be able to hold your end of the conversation. After all, you are more than just a secretary – you are the hub of your office! So, being informed is to your best advantage.