Monday, May 05, 2014

5 Questions You Might Get in an Interview for an Administrative Assistant Job

Confidential
Confidential (Photo credit: highersights)
So, you got the interview for the administrative assistant job of your dreams.  Are you ready for the interview?  Of course you are!  You've likely already rehearsed answers to the most asked questions at secretary job interviews...haven't you?  If not, here's a good place to start.  Read the questions over and prepare your answers.  Then rehearse your answers until you are comfortable with them.
  • What software programs/computer applications are you familiar with?
Summarize the computer programs that you worked with on a regular basis.  Pick one that is likely to be used in the job that you are interviewing for and expand on what kinds of work you did with it.  How did it benefit the team?  How did it help you to learn?  What skills did it help you develop
  • What kind of documents have you prepared for Excel/Word?
Talk about projects you used it for (without revealing confidential information) and what kinds of skills you have.  Can you use formulas, add graphics, or use macros?  Give them some details
  • Do you have experience managing schedules for someone else's schedule?
Be honest.  Don't say that you do have experience if you don't.  If you don't talk briefly about how you manage your own schedule and how you would apply it to managing someone else's schedule.
  • How have you handled confidential information and how do you ensure that it stays confidential?
Knowing that you can handle confidential information is important in most jobs these day.  If you haven't had to handle confidential info briefly tell them how you would handle it if you had to.
  • Describe a stressful situation and how you handled it.
This one is pretty important.  Make sure you have a good example and write down everything you can remember about it.  When answering the question be brief but complete.  Have more details to back up your response in case they want to know more.

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